1st June 2014
Welcome: President Cathy Purdie ZL2ADK gave a warm welcome to all attendees.
Present: Joline Beale ZL1IJB, Lynne Wallace ZL2LKW, Lynnette McDonald ZL1LL, Marlene Mathews ZL1MYL, Bev Gilman ZL3OV, Maxine Rowe ZL1FW, Ann Walker ZL1BFB, Jeanette Croker ZL3DYL, Heather Scott ZL2TYF, Cathy Purdie ZL2ADK, Topsy Scott ZL2LS, Kaye Hannagan ZL2KU. President NZART Vaughan Henderson ZL1VH arrived during the meeting.
Apologies: Carol Gaudin ZL2VQ, Celia ZL1ALK, Margaret ZL1MB, Val ZL2FO, Rosemary ZL1RO, Jim ZL2BHF, Judy ZL2OBE, Denise ZL3HI, Biny ZL2AZY, Sharon ZL1TJU, Alison ZL1TXQ, Bev ZL1OS, Eileen ZL1BTP, Ngaire ZL2UJT
VK3DYE Bron Brown: sponsored by Celia
A minutes silence was taken in memory of Bron
Confirmation of Minutes of 2013 AGM
Moved By: Lynnette ZL1LL 2nd by: Joline ZL2UJB Carried
Matters arising from these minutes
PRESIDENTS REPORT FOR THE NZ WARO ANNUAL GENERAL MEETING, JUNE 2014.
This is my first Annual Report following my election to this position in 2013. It has been a busy year and has had been interesting, if challenging a couple of times. But with the help of others all problems are solved and we move on.
We have held Executive meetings on air each month except for January, which has been instrumental in the day to day running of WARO. Other things have been solved mainly by email and the occasional phone call.
Our first challenge was to find someone to take over the Thelma Souper Memorial Contest. There were no offers so I decided to take it on for this year but as we would be away all of April the Contest was moved to May. By the time this report is presented at the AGM, the Contest will have been held and I hope it has been, not only successful with a large number of participants, but most of all enjoyable for all.
Some work has been done on redoing our publicity pamphlet introducing WARO to YL operators but lack of time has hindered the progress. This will need to be a priority after the AGM. There are a number of new YL operators out there that have little or no knowledge of WARO and we need to find a better way of contacting them.
A new initiative this year was the YL Activity Week that we held at the end of November. For a first attempt this worked out extremely well and several YLs who had not been on the air for awhile, and a couple of new ones came up, especially on the National System when they heard other YL voices. The Executive have decided to run another Activity Week this year but will bring it forward to late August or early September when we all aren’t so busy. This time of the year also makes propagation easier especially for those in the South Island, before the beginning of Daylight Saving.
Bev ZL1OS has done some work earlier in the year on updating our web page but she has found this difficult. We possibly need now to look at remodelling this page but once again we need a volunteer with the time and “no how” to do this for us. If anyone knows of a person that can help us here please let the Executive know.
It is at this time I must say a large number of thank yous to those that have helped keep our organisation going. To Topsy (I enjoyed our numerous phone calls) and Ngaire for the wonderful work they are doing with the Break In, Heather who keeps our accounts so beautifully and always has the required information at her finger tips, Val our Secretary who was happy to take up the task when asked, and has kept everything running well, Rosemary who works so hard each month to keep the Official broadcast going and Amateurs in general well informed about what WARO is doing. A large thank you to Joline for her ongoing work on our achieves, Celia for taking the time to make sure all our Associate members have sponsors, and who also has the wonderful knowledge of our history and why things are the way they are. Lynnette has the awards at her finger tips and took charge of certificates we awarded after our Activity week, Marlene and Margaret as my support as Vice President, and Immediate Past President, Bev (the SI one) for all her input, thank you all. But my extra special thanks and the thanks from our members must go to Bev ZL1OS. Bev has against all odds produced for many years now our successful Bulletin. It has been a traumatic time over the years with the loose of her OM and love of her life, ill health, waiting for help with aerials, radios etc so she could keep on the air – and so it goes on. Many hours goes into the production of our Bulletin and Bev has it now down to a very fine art. She lives really in an area where there are no other YLs to help her so she has beavered away on her on. Bev does not keep good health and quite rightly has decided that she can no longer continue. She told us of this last AGM but as yet we have had no one take up the challenge. Bev has now published her last Bulletin so …….. It is up to you members, surely there is someone ready to take up the task. Bev has all the information needed on her computer and will be happy to get you on your way. But to Bev must go our enormous thanks and gratitude for her hard work over the years. I hope she will now be able to sit back, relax and enjoy her Bulletin like the rest of us do. My thanks must go to Bev’s Branch, Kawerau, who arranged a special meeting at Bev’s home to present her with her special award thanking her for her services to WARO that was awarded to her at our last AGM.
Addition to this report 07.04.14:
To all those others that have helped so much during the year that I haven’t named here, I say thank you. The last month has been challenging for all and preparedness for this AGM has been difficult to say the least especially this last month. First the severe illness of Bev ZL1OS meant that the Bulletin with all the reports etc. was unable to be published. (We all wish Bev our very best for her continual health problems.) This is why another method had to be found for all members to receive their nomination forms for the Executive and we thank Heather our Treasurer for her work in getting the email address list up to date. Then our Secretary Val who had been waiting for an operation to help her eyesight had the date set for this month. The sudden loss of our son also in this time meant that even Brian and I were out of circulation for a couple of weeks. Where there is a will however there is a way and I thank the Executive and you as members for accepting not only the change in circumstances for us all, but the unconventional way of getting your AGM information.
In all it has been quite a successful year. May 2014-15 be even more so.
Cathy Purdie ZL2ADK
President NZ WARO 2013 – 2014
It is my pleasure to present my annual report as treasurer of NZ Women’s Amateur Radio Operators to this meeting in Blenheim.
Current financial Membership: We have a total of 66 members made up of 4 Life, 1 Honorary, 60 full and 1 friend of WARO. We have 64 sponsored DX members. This year we had 2 new ZL members and 1 new sponsored DX member. These are included in the above figures. The bulk of subscriptions were paid within 4 months. There are always those who need a gentle reminder. There are 9 un–renewed members and 1 resignation for the year. Every effort has been made to encourage the unpaid members, and 13 other past members to continue their membership.
Stock Items: We still have a very large amount of stock on hand. Suggestions are welcome as to how we can encourage sales of stock items.
Sales for 2013 -14 have been minimal, with only 9 items sold.
Financial position: As tabled
You will note that we unfortunately had a deficit this year, which is mainly due to the cost of producing the Bulletin in the current form. It is costing $3.75 per issue to produce and post. The only other outgoings for the year were the Awards, Trophies and flowers.
I hope the report for this financial year is self explanatory. If there are any queries, please feel free to ask and I will do my best to answer them.
It has been my pleasure to serve you as your treasurer and I wish to thank those who have guided and helped me over the past two years in this position. I am willing to continue in the role of Treasurer if nominated and if my nomination is accepted.
Heather Scott ZL2TYF
Treasurer NZ WARO
Bulletin Editors report:
Bev ZL1OS is in hospital very unwell so no report given.
Topsy ZL2LS has taken over the role as Bulletin Editor, and from this AGM onwards the Bulletin will now be emailed out in A4 format except for those few who do not have email addresses these will be posted as normal. There will be a minimum of four copies per year. It will now become each member’s responsibility to email / post their sponsor’s bulletin to them not the editors. For those who do have their sponsors email address and would like Heather ZL2TYF to email them out please make sure you get their email address to Heather soon as possible please.
Sponsorship Secretary Report:
I have very little to report this year as changes and newcomers have been minimal. As our membership ages, we get more news of silent keys and others who are no longer active on air or cannot manage to keep contact any more for various reasons. I personally have lost two DX sponsors this past year and I am afraid this trend will continue.
Those YLs with long standing mutual sponsorships with DX YLs continue to communicate via the Bulletin postings, but quite a few now use email delivery and so do not write the notes or letters that we used to send with the Newsletter. Thank you to all those WARO members who are diligent in posting Bulletins, it is appreciated.
Please let the Treasurer and me know if you are finishing a sponsorship, there could be a new YL who is interested in sponsorship, particularly these days because of Dstar or Echolink contacts.
I would be happy to hand over this position as I am not active on the new modes and struggle with keeping a sponsorship Membership list. My thanks to Heather our treasurer for her help with this.
Celia Reed ZL1ALK
Awards Manager Report:
I have had one application for the VHF Award and as an extensive log was sent I was also able to issue a Mountain Buttercup Award for the 15 required contacts.
From the YL Activities Week logs and the 50th anniversary log I was able to issue three VHF Awards and two Mountain Buttercup Awards.
Hopefully there will be a few HF Awards to be issued after the Thelma Souper Contest.
Mountain Buttercup Award:
When this award was initiated the lists of towns was where some of the WARO members lived and were able to give the contacts. Over time most of the towns did not have a WARO member and contacts were made with travellers, notably the late Maureen ZL4AN and also Ngaire ZL1KN who were extensive travellers around the country.
Rather than stop issuing the award I would like to see it easier to achieve. We have a minimum of 15 contacts at present and a second certificate of the full 60 contacts and all contacts had t be made with in 25 km of the town.
I would like to bring this up at the AGM. I think we should change to any town or suburb where a WARO member is present and this should make it easier to achieve and also does away with the long list of towns when advertising the award.
YL Activity Week
A good number of YLs came up on air during this week including several who had not been on air for some time. It was good to catch up with them. However only three logs and one check log were received.
The results were:
Ngaire ZL2UJT 59 Contacts
Topsy ZL2LS 48 Contacts
Jeanette ZL2DYL 41 Contacts
Break In Columnist report:
This year we have had a few articles sent in for Break In, which has made some interesting reading for us all, but we do need more.
Both Ngaire and I have been doing articles but we would love to hear what you all have been up to as well. We all go off to different events, meetings or gatherings, so why not write us a quick note of what the event was about and who attended and maybe a picture to go with it. We all would like to read about it. The article does not need to be long.
“The remember when” articles that we are doing each Break In have been interesting and I do enjoy reading all the old WARO articles and looking back on what WARO was doing and involved with back then.
As you all are aware we now have a new Break In Editor so we might be able to put a few more different articles in that would be of interest to us As the editor stated “it is our page to do what we want with: so how promising does that sound.
So basically what we are trying to say is that we need more articles from everyone to full up our WARO page other than the normal WARO commitments that we put in each Break In. Both Ngaire and I cannot keep doing them all, so come on girls get in and support our WARO page, put pen to paper and send us those articles to our email firstname.lastname@example.org.
We either use it or we lose it.
77s and 33s
Topsy ZL2LS and Ngaire ZL2UJT
Librarian Archivist report
When I took over the role of Librarian Archivist the role was called simply Librarian. However when I realised what the role entailed, the next time the WARO constitution was revised I asked for a name change to Librarian Archivist. This was because it was a more accurate description of the role.
Most people understand a library to be a lending library and the role of a librarian to administer a borrowing process. Everyone knows that a library is a collection of books and archives. But not everyone knows that it is not necessarily a lending library. Before my time in the role the WARO Librarian had had a dual role. She had for a time run a lending library as well as acting as custodian of WARO records. However by the time I took over there were only a handful of books that had been acquired especially for WARO members to borrow. They were in very poor condition.
There was no written record of these books or of their provenance in the archives held by the Librarian. Neither were there any records of which books had been borrowed, when they had been borrowed and who had borrowed them. So I have no idea how many books there should have been or who had borrowed them.
By the time I became WARO Librarian no-one was asking to borrow books and only once did anyone ask for archival material. When this happened I asked for the issue of lending out precious archival material to be clarified by the WARO executive of the time. The decision was made that if the Librarian Archivist received any request for archival material, it would be photocopied and that photocopy would be sent to the member. Costs which would devolve on that member would be minimal.
By now, 2014, the ephemeral materials such as newspaper cuttings, tickets, and various other mementos of past local events have now become increasingly frail. Much of it no longer has any relevance to our membership.
If the executive is happy with the idea, my plan is to find time to sort through these materials and purge those that are both disintegrating and no longer relevant. Celia ZL1ALK, as our only extant foundation member, will of course be consulted before any item is purged.
This concludes my report.
Joline Beale ZL1UJB
Official Broadcast Co-ordinators report
I have written and recorded 11 WARO segments for the NZART Official Broadcast during the year.
I consider the broadcast to be an effective way of keeping WARO in front of the wider Amateur Radio Community and those who may now be aware of the extend of YL involvement in Amateur Radio.
Thanks to all who have sent me items for inclusions on the broadcast. Thanks to Jim ZL2BHF for making the time slot available to WARO each month and for his expertise in making my efforts sound what I hope is acceptable.
I am willing to continue in this position if it is the will of the meeting
Rosemary Boshier ZL1RO
Election of officers:
President: Cathy Purdie ZL2ADK
Vice president: Marlene Mathews ZL1MYL
Secretary: Val Hawtree ZL2FO
Treasurer: Heather Scott ZL2TYF
Committee: Bev Gillman ZL3OV
Topsy Scott ZL2LS
Jeanette Croker ZL3DYL
Moved by Lynnette ZL1LL
2nd by Joline Zl2UJB
All agreed Carried
Awards manager: Lynnette McDonald ZL1LL
Contest manager: TBA
Sponsorship Secretary: Celia Reed ZL1ALK
Break In Columnists: Ngaire Jury ZL1UJT / Topsy Scott ZL2LS
Librarian/ Custodian: Joline Beale ZL1UJB
Official Broadcast Co-Ordinator : Rosemary Boshier ZL1RO
Bulletin editor/s: Topsy Scott ZL2LS / Assistant Heather Scott ZL2TYF
Moved by Jeanette ZL3DYL 2nd By Bev ZL3OV Carried
First Monday: Bev Gillman ZL3OV
Second Monday: Jeanette Croker ZL2DYL
Third Monday: Lynette McDonald ZL1LL
Fourth Monday: Ngaire Jury ZL2UJT
Fifth Monday: Rosemary Boshier ZL1RO
Subscriptions for the 2014 year will remain unchanged at $10.00, with $5.00 for each Sponsor.
Moved by Heather ZL2TYF 2nd by Bev ZL3OV Carried
To remain the same Treasurer Heather ZL2TYF and Topsy ZL2LS
Moved by Cathy ZL2ADK 2nd by Bev ZL3OV Carried
As discussed at the special meeting on the Friday night Topsy will take over the Bulletin and new format will be happening.
Minimum of four issues per year to be produced, and this will be emailed out to all those who have email
Please refer to minutes from Friday night meeting, for all other issues re the Bulletin. You will find these attached also to these minutes.
Alan Wallace has offered to help us with this and WARO now has a link on the NZART Homepage. This is still under construction and all information will be sent to Alan for him to add. Cathy ZL2ADK and Topsy ZL2LS will be the contacts for sending information to Allan. So if you have any information that you would like to go onto the web page please get it to either Cathy or Topsy in plenty of time so they can send it to Alan. Be it junk sales, upcoming visits or whatever.
A letter of thanks is to be sent to Stan Vause ZL3TK thanking him of his offer of help to WARO re the Web page. As Alan has started we decided to leave it with him.
Constitution / Rules:
This is to be looked at and it was asked that all executive members please look at the constitution and make comments for discussion at our next Executive on air meeting and then these changes can be sorted and discussed/ changed at the next AGM.
It was suggested that we need to get a working group together to work on this during the year and have ready for next AGM.
We do not have these anymore, why was the question asked. We are looking at reinstating these in the future, and to be emailed out as the subscriptions are paid. Topsy is to look at constructing one of these cards if someone can send her an old one to go from.
YL Activity Week:
As this was such a great success last year we have decided to do it again this year. Dates set for this will be September 21st to 27th 2014 inclusive running from 8 to 9 pm each night. This will be published in each club newsletters and on our web page also
Vaughan ZL1VH said that he would put it on the trustee reflector that this events will be happening on the national system so all trustees will be aware.
Membership information sheets:
Cathy has started to comply an information pamphlet to give out with new members and people interested in WARO. This will also be available to take to events that WARO ladies attend. Cathy will circulate when she has completed this.
Thelma Souper Memorial Contest:
Due to the lack of support for this contest this year, partially due to conditions as well, we did not get many logs returned at all. A discussion was held re do we want to continue with this award due to the lack of support, or a suggestion from the floor was that we hold it every second year instead of yearly.
Cathy ZL2ADK has asked all executive members to think about this and this will be discussed at the next on air executive meeting.
Results from the contest were
1st Ngaire Jury ZL2UJT 2079 points
2nd Rosemary Bosheir ZL1RO 864 points
3rd Lynnette McDonald ZL1LL 846 points
1st Wayne Fisher ZL2AYB 2968 points
2nd Wayne Johnson ZL2OZ 2124 points
Rose Bowl Award
This year the Rose bowl award went to Margaret Breweton ZL1MB. Sadly Margaret was not at conference this year and Lynnette ZL1LL has taken this and will present it to Margaret on behalf on WARO
Congratulations to Margaret on winning this trophy. Margaret’s nomination letter will be printed in the next issue of the Bulletin.
WARO AGM / Conferences:
A discussion was held about promoting WARO a bit more at Conferences. A suggestion was to have our own display table with information pamphlets, badges, etc for sale and maybe a ladies raffle to sell to boost our funds. An email will be sent to all members prior to Annual Conference as a reminder to bring along something to put into a pamper basket, that Topsy will make up at Conference. This will be a great chance to promote WARO to other ladies within the greater Amateur group.
Once the Next conference venue has been decided WARO will ask if we can please have a table and if they are happy for us to sell a raffle to fundraise for WARO.
There being no further business a photo was taken of all those who attended and the meeting was closed at 09.25 hrs so all those travelling on alternative programme could catch the bus.
Topsy Scott ZL2LS
Secretary for the AGM 2014
01 June 2014
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