The New Zealand Association of Radio Transmitters Incorporated
This edition replaces all previous issues.
It contains remit and Council decisions up to June 2009 including changes
consequent to Radio Regulations changes.
Please refer to the Appendix for a list of other NZART and Council
a) NZART shall be a member, and actively support the aims of the
International Amateur Radio Union (IARU) Region 3.
a) NZART Headquarters shall:
i. Be staffed by the General Secretary.
ii. Be given assistance as required by the Financial Management Group
iii. Be the listed address for official station ZL6A.
iv. Have on display Honours Boards for: Presidents, Honorary Life Members, National Directors AREC, and General Secretaries.
v. Maintain a video library.
vi. Supply to members at favourable rates: A selection of NZART publications, log books, stationery, badges and other insignia.
a) The Constitution and Regulations prevail in the event of there being any
conflict with this policy.
b) The Constitution shall:
i. Be available from the General Secretary (a small charge for additional
copies may be made).
ii. Be kept under continuous review, consolidated, amended and reprinted as
iii. Reviewed by a Sub-committee commencing at every even year, e.g. 2002,
2004. The review committee shall consider if any changes are necessary, call
for submissions and report to Council.
a) The President shall be the Chief Executive Officer of the Association.
b) The Business Manager shall be the General Secretary and shall be listed
in the telephone directory.
c) The President and Councillors should make as many Branch visits as
a) Prior to every election, the General Secretary must provide details of
Council meetings attended by current councillors who are candidates during
the previous two years.
b) Biographical notes on nominees for office shall be published. If no notes
are received this must be indicated.
c) Biographical notes to consist of short factual statements about the
nominee. Campaigning on Amateur Radio related topics may be included.
d) All Candidates biographical details (including photographs) must be
received by the General Secretary on or before the 31st of December in the
year prior to the election.
a) "On air" meetings are normally held monthly, except in January, June and
months when "face to face" meetings are held.
b) "Face to face" meetings are held prior to closing date for the
March/April issue of Break-In and annually at National Conference.
Additional meetings may be held if the need arises.
c) "On air" meetings are normally chaired by the President and attended by
the General Secretary and Councillors. Other officers may attend if they
wish. Note: Members wishing to contact Association officials may do so at
the termination of the meeting, (normally on the first Tuesday of the month,
nominal frequency 3820 kHz).
d) "Face to face" meetings are normally confined to the President, General
Secretary, Councillors, and others by invitation.
e) Travelling expenses for "in person" meetings to be met by NZART.
f) Reasonable living and accommodation expenses for "face to face" meetings
to be met by NZART.
a) All Officers, appointed Groups and Committees, are responsible to
b) Council may pay an association representative's expenses when acting in
an official capacity on behalf of the association, subject to prior
c) Council may grant free legal advice to any member for any matter
pertaining to amateur radio.
d) A referendum may be conducted by NZART among all NZ amateurs, (members
and non-members) if such a widespread general opinion is considered
desirable or requested by the Ministry of Economic Development.
e) Official Receiving Numbers may be issued by NZART to non-transmitting
members if requested by the person concerned.
i. Are set annually by Council in accordance with Section [5.1] of the NZART
g) Subscription classes and requirements:
i. Full: All transmitting and non-transmitting members unless specified
otherwise. Fees are as set in accordance with 7 (f) of this Policy.
ii. Junior: Under 19 years of age, and not in receipt of an adult wage (both
conditions must apply). Fees are 66% of Full membership rounded to the
iii. Family: When two or more members reside at the same address, all are in
the same family, only one Call Book and Break-In are required. Fee is one
Full membership plus an additional 33% rounded to the nearest dollar.
iv. Associate: Firms, libraries, schools, etc. Fee is Full membership
v. Branch: Any NZART Branch or NZART affiliate group.
vi. Overseas: Any overseas subscription. Fee is Full membership payment less
GST (additional payment for Air Mail).
vii. Concessionary: Reduced subscription due to personal circumstances may
be granted by the General Secretary, but normally only after enquiries to
the member's Branch. The fee is dependent on circumstances but reviewed
annually. Details are confidential. The guideline is similar to junior
viii. Complimentary: Sister Societies (e.g. WIA, RSGB, ARRL, etc) and other
groups, that provides NZART with a complimentary copy of their magazine.
ix. 60-year: Any member with 60 or more year's unbroken NZART membership. No
x. Life Member: Any member honoured with "Life Membership".
xi. Student: Under the age of 25 years who is a full-time student at a
school or tertiary institute. Fee $35. No discount applicable.
a) To be held annually on Queen's Birthday weekend.
b) It is advisable that conference should not be held co-incident with local
c) A recommended interval of five years to elapse before returning to the
d) A two-year lead-time is the recommended minimum time for conference
e) The preferred format to be:
i. Thursday Evening: Informal Council meeting.
ii. Friday: Council meets.
iii. Saturday: Official opening.
iv. Saturday: AGM and business sessions.
v. Saturday Evening: Annual dinner.
vi. Sunday: Other official meetings, lectures and events.
vii. Sunday Evening: Social and prize giving.
viii. Monday: Council meets.
f) Each Conference Requires:
i. An organising committee.
g) The Organising Committee:
i. Is responsible to Council for the running of the conference.
ii. May limit the numbers and classes of registration in line with the
iii. Must allow all financial NZART members free access to the AGM of the
iv. Is to formulate a Conference budget, (see the document Conference
Guidelines) and submit it to Council together with a suggested registration
fee. Also to advise Council if it proposes to underwrite National Conference
and any other activities that are part of the programme.
v. Is to submit to Council after conference, but before 31 December of the
same conference year, a fully audited financial statement.
h) Registrations to attend the AGM are accepted from:
i. Any financial member plus partner and family.
ii. Any overseas amateur or SWL plus partner and family.
iii. Invited guests.
iv. Registrations to attend any event held in conjunction with the AGM but
not the AGM itself may be received from any person at the discretion of the
Annual Conference Organising Committee.
i) The expenses of the business session may be claimed from the Association.
(Note: Council must meet all reasonable expenses.)
i. The Organising Committee may decide to underwrite the National
Conference. Any surplus can be used by the Organising Branches to enhance
the aims and the objects of the Association.
ii. The Organising Committee may request that NZART underwrite the National
iii. In the event of NZART underwriting the National Conference, Council may
approve a proportion of Conference profits to be returned to the Organising
a) May be sent to the General Secretary at any time but must be received at
HQ no later than December 31st in the year preceding Conference.
b) Will be handled by Council whenever possible prior to conference.
c) Will be reviewed by Council and forwarded for publication in Break-In, or
returned to the originator for rewording, rewriting or additional research
a) NZART encourages common interest member groups to pursue developments in
specialised fields (e.g. Technology Convention)
b) Council will consider reports and recommendations placed before it from
c) Financial resources are limited; such meetings must therefore be
d) NZART supports the IARU International Beacon Project.
a) The official NZART journal Break-In is:
i. Under the control of the Break-In Editor.
ii. Produced by an Editorial Team.
iii. Published at least 6 times per year.
b) The Editor has authority to:
i. Determine the content of the journal.
ii. Reject any unsuitable advertisement, letter or article.
iii. Maintain a balance between technical and non-technical articles.
iv. Allow letters to be published under "nom de plumes" (Note: Name and
address to be made known to the Editor).
c) An annual index to be published (December issue if possible).
d) Branches and members are requested to:
i. Supply technical and non-technical articles for publication.
ii. Encourage contributions from members.
iii. Publicise Branch activities.
iv. Sponsor Branch issues.
e) Council to make annual Break-In awards for the best articles to the
i. Professionally engaged in electronics.
ii. Not professionally engaged in electronics.
f) Break-In is the only continuing record of New Zealand Amateur Radio
history. Members are asked to ensure all activities and events are recorded.
g) Headquarters will supply complimentary copies (unless requested
i. Commercial advertisers.
ii. Contributors of major articles.
iii. Each member society of IARU Region 3, as finances will allow.
iv. Others as directed by Council.
h) Constitution amendments are to be printed in Break-In.
a) To be published as directed by Council (generally annually) and contain
Callsign, Name, Address, and Official Receiving Number (if applicable) of:
i. All New Zealand amateurs.
ii. NZART Associate and Overseas members.
iii. NZART Non-transmitting members.
b) Name and Callsign of:
i. President, Councillors and Officers.
ii. Past Presidents.
iii. Honorary Life Members.
c) Amateur Radio information on:
i. Amateur Operators Certificate.
ii. Frequency allocations.
iii. Band plans.
vi. International Amateur Radio Union (IARU).
vii. Amateur Radio Emergency Communications (AREC).
viii. QSL Bureau.
ix. Reciprocal Licensing Bureau.
x. Contests and Awards.
xi. Official Broadcasts.
d) Branch Directory.
e) Rescue Breathing instructions.
f) The "Amateurs Code".
g) Any other relevant information.
a) The NZART World Wide Web Pages, e-mail aliases and e-mail lists are
controlled by the NZART Webmaster who will:
i. Liaise with Internet Service Providers,
ii. Accept submitted text and other material, edit items and load onto the
iii. Except for official NZART business the Webmaster has full editorial
discretion and all material is accepted or rejected on that basis,
iv. Provide specialist advice to Council on matters relating to the
v. Manage an approved budget from Council, and
vi. Report regularly to Council, plus a written annual report by 20th
a) The NZART Headquarters Infoline E-mail Bulletin is controlled by the
NZART Headquarters Infoline Editor who will:
i. Liaise with the NZART Business Manager and the NZART Liaison Officer as
ii. Accept submitted text and other material, edit items and present them as
standard e-mail document,
iii. Except for official NZART business the NZART Headquarters Infoline
Editor has full editorial discretion and all material is accepted or
rejected on that basis,
iv. Manage an approved budget from Council, and
v. Report regularly to Council, plus a written annual report by 20th
a) Membership status is indicated as follows:
i. Gold: President (only when in office).
ii. White: General Secretary, Councillors and Headquarters Staff (past and
iii. Black: Members.
iv. Red: Life Members.
v. Green: Members who have given extra meritorious service.
vi. Blue: Very special occasions, only one has been issued to date. (Refer
Break-In Nov 1982 and Council minutes 2/17 1987 for details).
vii. Peacock Blue: Members of OTC (badge available from 1993).
viii. Silver: Vice President (only when in office).
b) The NZART Badge may only be worn by or presented to current members of
a) The Overseas Liaison Committee to consist of:
i. NZART President as Chairperson.
ii. Overseas Liaison Officers.
iii. Other co-opted persons as the Committee considers necessary.
b) The Committee is to:
i. Keep abreast of international affairs and to advise Council.
ii. Ensure NZART has members available to represent the Amateur Service and
suitable for inclusion when the need arises in a New Zealand delegation to
future ITU meetings and conferences.
c) NZART as a society with resources will:
i. Support amateur radio aid projects in the Region.
ii. Assist South Pacific radio societies in developing amateur radio and
support fund-raising projects for this purpose.
d) Branches are encouraged to:
i. Establish close liaison with Pacific area amateur radio organisations.
ii. Provide direct overseas assistance wherever possible.
a) The Coordinator to provide:
i. Up-to-date information on licensing in other countries for members
ii. Information about NZ licensing to overseas amateurs visiting this
country. (For Coordinator's current address and details refer to Call Book).
a) The NZART Administration Liaison Officer (ALO) will:
i. Work with and make regular reports to the President and Council.
ii. Keep in contact with, and make representation to, the Ministry and other
organisations to ensure continued improvements in the provisions for the
Amateur Service and its protection.
iii. Assist any member questioning the legality of any licensing or
regulatory matter (the member to provide full written details of the query).
a) FMTAG consists of:
iii. Others as appointed by Council. At least one member of FMTAG must have
access privileges to SMART: ARC or ARE (for Fixed Station licence
administration) and ARX (for beacon callsigns).
b) FMTAG to:
i. Arrange meetings - NZART to meet travel and venue expenses (subject to
prior Council approval).
ii. Publish meeting reports in Break-In.
iii. Study and report to Council on matters affecting amateur radio
iv. Plan future use of amateur bands.
v. Maintain a register of Amateur beacon and repeater stations.
vi. Prepare drafts for Council including submissions when needed, to the
Ministry on behalf of the Amateur Service prior to each major ITU meeting or
a) The Ministry of Economic Development has delegated responsibility for
planning within amateur bands to NZART and to amateurs. NZART accepts this
b) Bandplans will be developed by the FMTAG based on IARU recommendations,
local requirements, and submitted to NZART Council for approval.
c) Requests or suggestions for bandplan changes must be submitted to the
d) Radio amateurs are requested to observe the published New Zealand
a) The Monitoring Service is controlled by a Coordinator who will:
i. Liaise directly with the IARU Region 3 Coordinator.
ii. Encourage members to provide information on intruder stations.
iii. Compile regular reports from observations.
iv. Take action on non-amateur station's operation in bands allocated
exclusively to the Amateur Service.
v. Submit regular reports for the NZART Administration Liaison Officer to
pass to the Ministry.
vi. Be assisted by NZART to obtain and maintain suitable monitoring
a) NZART recognises that award and presentation of certificates are
important in Amateur Radio.
b) NZART Certificates are awarded to NZART members and others to recognise
achievement in Amateur Radio and service to the Association.
c) NZART Council determines the nature and type of certificate to be
presented in each case.
d) NZART Certificates are to be formally presented to recipients at meetings
appropriate for the purpose unless prevented by circumstance.
a) NZART Supports:
i. The continuation of Morse code as a mode of operation on the Amateur
Bands in New Zealand.
ii. A voluntary Morse Examination System, with a certificate endorsed for
whatever speed is achieved.
iii. The seeking of a relaxed Morse examination environment that will
encourage candidates and realistically test their ability.
b) Morse code Broadcasts:
i. As Broadcasts, require Ministry approval.
ii. Applications must be made via the NZART Administration Liaison Officer.
iii. Must be from authorised Branch stations.
iv. Must be in plain language and/or random five-letter groups (include
numerals if possible).
v. Text should be read out after each session.
vi. Days, times, and frequencies to be published.
c) As a QSO, Morse practice sessions:
i. Do not require Ministry approval.
ii. Should be on the 3.5 and 144 MHz bands.
iii. Should take place between suitably qualified operators.
iv. Should consist of "over's" between at least two operators (i.e. not a
v. Should be in plain language (include numerals if possible).
vi. Text should be read out to assist listeners.
vii. Should be conducted regularly and if possible time and frequencies
notified in Branch newsletters.
d) Morse classes:
i. Branches are encouraged to conduct classes that teach the correct method
of sending and receiving Morse.
a) NZART endorses the IARU Administrative Council Resolution 91-2 and the
subsequent IARU Region 3 Policy for Digital Mode Operations formulated at
the 1994 Region 3 Conference in Singapore.
b) NZART encourages the further development of all forms of the present
Digital Mode systems and the development of future systems of any type that
are approved for Amateur use.
c) NZART shall publish from time to time a Code of Practice for the guidance
of Digital Mode operators, BBS system Operators and Administrators, and
Operators of any Relay, Repeater System, or `Gateway' in a Digital Mode
network. (See Appendix.)
a) To continue to encourage Branches to appoint EMC Officers.
b) To encourage individual members to be able to assess and solve their EMC
problems, but with recourse to seeking help from their Branch EMC Officer.
c) To continue to monitor EMC standards, and to generally accept
international EMC standards for unwanted emissions and immunity of
d) To monitor the proceedings of the IARU EMC working committee.
a) Examinations are to be:
i. Conducted by NZART using the NZART systems and procedures with the NZART
question-bank and examination question paper generator provided and
maintained by the NZART Examinations Division (the Examiners).
ii. Under the control of the Examinations Co-ordinator who will administer
examination Supervisors and have access to SMART for successful candidates
to receive a Certificate of Competency and callsign.
iii. Conducted with-in reason, on an as-required, by appointment, basis,
iv. Available to all candidates (NZART members and non-members).
vi. Held in locations that require minimum travelling for both candidates
vii. Two accredited Supervisors are to be present throughout each
a) The Contests Co-ordinator shall:
i. Co-ordinate and oversee all NZART national contests through the
appropriate contest managers.
ii. Assist NZART groups organising VHF contests.
iii. Arrange NZART contests where practical to not co-coincide with overseas
iv. Publish a contest calendar in Break-In containing New Zealand and
overseas HF and VHF contest information.
v. Publish all NZART and relevant overseas contest results.
b) Contestants are:
i. Requested to use official contest log sheets that may be purchased from
the General Secretary.
ii. To use their Branch Number for contest purposes.
c) Contest Managers shall be appointed for the following contests:
i. Jock White Memorial National Field Day.
ii. Sangster Shield.
iii. Doug Gorman Memorial Frequency Measuring Contest.
iv. VK / ZL / OCEANIA / DX.
v. Nostalgia Night.
vi. QLF Fun Night.
a) The Awards Manager shall:
i. Process applications for NZART Awards and prepare the certificates.
ii. Process all applications for overseas awards that require certification.
iii. Arrange for certificates won or awarded to be sent direct to the winner
as soon as possible after the results are known, or if appropriate,
presented at a national or Branch function.
iv. Regularly publish a list of awards issued.
v. Not normally issue any trophies unless specifically asked for by the
vi. Encourage winners to return the trophies during the month of the contest
in the following year.
vii. Make special arrangements for Conference trophies.
viii. Arrange an award for outstanding development work when appropriate.
ix. Handle publicity associated with NZART and other international awards.
x. Provide material for Break-In on award affairs.
a) The QSL Bureau Manager:
i. Is assisted by Sub-Bureaux Officers.
ii. Accepts NZART member's cards free of charge.
iii. Accepts non-member's cards at a fee set by Council (refer to Call Book
for current charges).
iv. Address is published in Call Book.
b) The QSL Sub Bureau Officer:
i. Requests all amateurs to leave stamped self-addressed envelopes with the
respective district office (refer to Call Book for address).
ii. Posts cards direct to all amateurs (providing stamped addressed
envelopes are on file).
iii. Provides a bulk delivery system (by arrangement) for members who prefer
to collect cards at Branch meetings.
iv. Disposes of any cards not collected after six months.
a) To be under the control of appointed operator(s) who are conversant with
Ministry requirements relating to Official Broadcasts.
b) To be on specified days, times, and frequencies (refer Call Book for
c) Extra broadcasts may be conducted to release official information. Times
and frequencies should (if possible) be the same as normal broadcasts.
a) Local Government Liaison to consist of:
i. Local Government Liaison Officer
ii. Other co-opted persons as considered necessary.
b) The purpose of the Local Government Liaison Officer is to:
i. Assist members with submissions to local body town planning authorities.
ii. Make proven design drawings available to members.
c) Council and Branches to educate local authorities and town planning
committees on all aspects of Amateur Radio.
a) Branches are:
i. Issued with a Branch Number.
ii. Known as active Branches.
iii. Known as Branches in recess (Branch Number is not withdrawn during
iv. Entitled to receive Break-In and Call Book on payment of a full
b) Branches are encouraged (while recognising that resources vary) to:
i. Become incorporated in their own right.
ii. Hold regular meetings, at least monthly.
iii. Run classes to prepare beginners for the Amateur Radio examination.
iv. Conduct regular membership drives.
v. Make radio enthusiasts aware of the benefits of NZART membership and why
their support is needed.
vi. Action all correspondence promptly.
vii. Work towards obtaining permanent clubrooms.
viii. Use a Post Office Box address.
ix. Use a notice board to display circulars and official information.
x. Develop kitsets and/or bulk buying facilities.
c) Branch publicity can be assisted by:
i. Listing the Branch Secretary in the telephone directory.
ii. Appointing a Public Relations Officer to handle press releases and local
promotions of Amateur Radio.
iii. Ensuring local Members of Parliament, Mayors and other dignitaries,
have the opportunity to learn of Branch activities in connection with
iv. Maintaining a close liaison with Councillors and Officers by inviting
them to attend Branch meetings.
v. Making regular contributions to Break-In.
vi. Providing the Break-In editor with current Branch information prior to
April each year.
vii. Inviting the local library to display Break-In.
d) Promotion of Amateur Radio can be assisted by participation in:
i. AREC activities and exercises.
ii. Civil Defence.
iv. Field Days.
v. Public displays (publicity material is available from NZART HQ and the
NZART Web page).
e) If a newsletter is published it is suggested it be made available for:
iii. Official Broadcast.
iv. NZART President, local Councillors and officials.
v. Local Public Relations Officers.
vi. Local newspapers.
vii. Adjacent Branches for use on notice boards.
viii. Any interested party.
a) The following are NZART affiliates:
i. Old Timers Club. (OTC)
ii. Women's Amateur Radio Operators. (WARO)
iii. Cook Islands Amateur Radio Club. (CIARC)
iv. Kapiti Coast Museum.
v. Canterbury Amateur Radio Development Society. (CARDS)
i. Funds surplus to immediate requirements are to be invested to best
financial advantage consistent with security.
ii. All investments are to be held in the General Account.
iii. Funds surplus to current requirements may be loaned to Branches for the
purchase of clubrooms, subject to approval by Council.
c) The "Amateur's Code" and the need for high operating standards are drawn
to the attention of all.
d) "Jamboree on the Air" (JOTA) is essentially a Scouting and Guiding
activity, but amateurs are encouraged to participate.
e) To assist in winding-up deceased estates, members are encouraged to list
their equipment with resale value and disposal instructions, in a sealed
envelope inside the station logbook.
f) NZART strongly opposes the use of the name of Amateur Radio in connection
with any political party or group.
g) There should be no allocation of Civil Defence channels within amateur
h) Life Membership Proposals and supporting documentation must be received
at NZART HQ on or by December 31st in the year prior to the proposed
a) One copy of this Statement of Current Policy to be made available to each
Councillor, and to each new Councillor upon election, and one copy similarly
to each Officer.
b) This Policy Document to be reviewed as necessary.
The following documents are available and may be downloaded from the NZART
website or on request to the NZART General Secretary or Councillors. Items
will usually be provided electronically. Paper copies may attract a fee.
These documents are updated from time-to-time:
National System documents-e-mail request to FMTAG
Council Working Group Terminology
Responsibilities of President, Councillors and Officers
Draft Branch Constitution (in preparation for web page presentation)
Business Management Committee - Terms of Reference
Reimbursement of Officer's Expenses