For NZART Council meeting held on 3820 kHz Tuesday 3rd February 2009 Roll
Call] at 8:25pm [Official Business]. 8:30pm
Chairman: ZL2WP Bruce Douglas
Council: ZL3GR Noel Rowe, ZL1TGC Vaughan Henderson, ZL1UD Tony Case
ZL2KH Roy Symon, ZL2HD John Andrews
ZL3QH Keith Stanton, ZL2TW Stuart Watchman
ZL4QS John Lochhead
Min Sec: Topsy ZL2LS
Others: ZL3IB John Walker, ZL1BBS Gerry Kilpatrick, ZL2BHF Jim Meachen,
ZL2NN Jamie Pye, ZL2TLL Don Wallace
8/3 Confirmation of Minutes December 2008
Moved by ZL2TGC 2nd ZL1UD Carried
8/4 Additional Agenda Items
8/5 Action Points
874:FF8/18 ZL4QS IARU Region 3 Conference 2009 updates.
Progressing well. Would like council approval for payment method as
registration is in US dollars.
ZL2WP said payment through HQ would be acceptable. Debby is to contact ZL3QH
re this when she returns. Sponsorship is progressing. Ongoing
Actions from Friday meeting Council Conference 2008
933:12/27(a) ZL2HD/ZL1TGC review the schedule and also discuss with trustees
to reduce equipment necessary on the 9 co-located sites.
Moved to discussed at 8/12
Actions from Monday Meeting of Council June 2008
947:1/12(b) ZL1UD, review E-Handbook A-Z of Conference and make sure
branches are represented at Conference.
All but complete not urgent, will put through for April on Air meeting
949:2/14 ZL2TW Progress on Foundation License
Will have bigger update at the face to face meeting. Ongoing
Actions from December 08 Meeting
953:7/11 ZL2WP progress on AREC/SAR Trust document
This has been taken as far as we can go, has been sent back for final
revision with SAR. When this is returned will submit for council and AREC to
No final decision at this stage.
954:7/13 ZL2TDM to contact Christchurch branch advising of Council's
decision re their amended Constitution. - further amendments included in
No comment Debby not present Ongoing
955:7/14 ZL3GR to report on updates of APRS.
Refer Paper from Noel
Recommendations in report are valid.
Confirmation of New Members December 2008 January 2009
ZL2HD moved we accept membership for publication
No seconder for this motion failed
ZL4QS moved this be moved over to the face to face meeting
Zl2HD wanted it noted he objects to the secrecy and is against
ZL2KH wanted noted he objects to secrecy and is against
ZL3GR abstains, as doesn't have list of new members
After voting the results were
Not present 1
Motion passed it be deferred to face to face meeting
8/7 Ratification of December 2008 January 2009 Payments
Moved ZL2TW 2nd ZL1TGC Carried
8/8 Monthly Reports
Moved by ZL2TW 2nd by ZL2KH , this along with Noels report to go into HQ
Info-line and Break In and also suggested send to the 15 digipeater trustees
b) QSL Bureau.AREC
c) ARECFinancials for Dec sites
d) Monitoring Service report
All three reports moved by ZL2TW 2nd by ZL1UD Carried
8/9 Strategic Plan
To make known the merits of Amateur Radio to the community and the
· To ensure amateur radio is recognised as a national source of
· To ensure the recreational and international goodwill aspects
· To make amateur radio available to all citizens, including the
· To promote publicity on a national level of significant amateur
· To encourage and assist Branches with local publicity and
· To encourage participation at Branch level in exhibitions,
shows, displays and similar public events.
· To encourage and assist participation in JOTA, special event
stations, school amateur stations, print disabled radio, etc.
PLANS OF ACTION
· To ensure public relations materials are available.
· To collect and disseminate significant publicity and information
items centrally and encourage Branches in local activity.
· To appoint managers or contributors to particular events or
· To identify and promote new publicity opportunities.
ZL1TGC noted that we are not doing any of this very well need to find some
energy and enthusiasm to improve
ZL2KH stated we can't progress with this until a publicity officer is
approved or someone volunteers
8/10 Motions dealt with via e-mail
NZART does not renew any listings for the Yellow Pages in 2009:
Moved ZL2KH Seconded ZL2HD
The motion that we don't renew our entry in the Yellow Pages directory has
been passed. Here are the details
Moved by ZL2KH: I therefore move that we do not renew any listings for the
Yellow Pages. In favour
Seconded: John Andrews, ZL2HD: In favour
Bruce Douglas, ZL2WP:
Noel Rowe, ZL3GR:
Vaughan Henderson, ZL1TGC: In favour
Tony Case, ZL1UD: Against
Mark Gooding, ZL2UFI: Against
Stuart Watchman, ZL2TW: In favour
Keith Stanton, ZL3QH: In favour
John Lochhead, ZL4QS: In favour
6 in favour
2 not voted
The motion is passed
Moved by ZL2HD 2nd by ZL3QH Carried
Motion - That AREC upgrade operational equipment to the value of $27,364.77.
These funds to be drawn from the AREC Term Deposit account In Bulls.
this motion was with drawn both mover ZL1UD and 2nd ZL2TW agreed, until they
get more information from AREC management team and then re approve by email.
ZL2TW to contact AREC and get more information.
8/11 Annual Reports
a) Presidents Annual Report TBA
b) Business Manager's Annual Report- TBA
c) Examinations Coordinator/ARX Annual Report TBA
d) Break In Editors Annual Report
e) Official Broadcast annual Report
f) Administration liaison Annual Report
g) Contest Managers Annual Report
h) IARU Liaison Officer annual report
i) Awards Manager/Callsign Compiler annual report
j) AREC National Director Annual Report TBA
k) FMTAG annual Report
l) Webmaster Annual Report
m) ARISS Coordinator annual report
n) Treasurer's Report TBA
o) HQIL Annual Report
p) Stolen Equipment Annual Report
q) QSL Bureau annual report
ZL2TW moved ZL2KH 2nd the annual reports that have been seen to date
8/12 KORDIA update ZL1TGC
3 sites that NZART would like to keep.
Blue Duck, Mt Cargill, Egmont, others are optional. This will cost around $5
to $6 thousand dollars. NZART doesn't have the funds available. Branches
have been asked to help nothing forthcoming. Where do we get the funds from?
Basically if no money, no site, then the equipment would have to be moved.
ZL1TGC is going to try and seek further extension from Kordia but this will
probably be the last one. If we are lucky to get one at all.
Discuss at face to face meeting.
8/13 Officer Appointments and replacements
LGLO - return of Resource Management books and subscription to
ZL2WP to talk with Debby re subscription and discuss at face to face meeting
8/14 Wellington Expo - ZL2TDM
Request for a gift subscription for a raffle prize.
ZL2HD moved ZL1TGC 2nd Carried
8/15 Call Book proposal - ZL1UD
ZL1UD to send out final version via email then get this onto the website and
in Break IN
Moved ZL1UD 2nd ZL1TGC Carried
8/16 Christchurch Branch
This to be sorted by email, if can't be sorted to go to face to face
2) Change of cheque signing at AGM amendment to Constitution
This is to go to Gerry for his comment, until we know his comment NZART
8/17 Information Papers
1) Conference 09 Hawkes Bay update
Conference planning going well.
2) Arthur Godfrey Memorial Award nomination - To be discussed at face to
8/18 Leave of Absence
ZL2TDM 1 day 20th March 2009
ZL2UFI 5th to 10th Feb 2009
8/19 General Business
a) Approval for Bob Knowles ZL1BAD to temporarily hold the position of
Monitoring Service Coordinator IARU Region 3.
Moved by ZL1TGC
2nd By ZL2KH with the following amendment
Approval for Bob Knowles ZL1BAD to temporarily hold position of NZART
Monitoring service Coordinator ( IARU region 3) deleted
No further Business
Meeting closed at 21.45hrs
On Air Minute Secretary