Minutes


Of the NZART Council Meeting held on 3820 kHz on Tuesday 4th August 2009
[Roll Call] at 7:25pm [Official Business]. 7:30pm

3/1	Roll Call

Chairman:	Roy Symon, ZL2KH.

Council:	Vaughan Henderson, ZL1TGC; Tony Case, ZL1UD; Phil King, ZL1PK;
John Andrews, ZL2HD; Fred Johnson, ZL2AMJ; Ann Fraser, ZL3TNT; John Hirtzel;
ZL3ADF.

Acting Min Sec:	Tony, ZL1UD.

3/2	Apologies

ZL4QS, ZL2LS, ZL2AL

3/3	Confirmation of Minutes 7th July  2009

Moved: ZL1TGC			Seconded:	ZL1PK		Carried

ZL3ADF 970/12/15 agreed to contact Gerry - as it stands it is correct

3/4	Additional Agenda Items

3/24	ZL1UD - Branch 88 Constitution

	Action Points

960:9/12	ZL1TGC to approach Kordia to sign the agreement, get an invoice
and then for us to negotiate the price down after removing equipment from
Mt Cargill.						Ongoing - to follow by e-mail

966:10/10	ZL1UD to review the clause in the Conference A-Z regarding
Conference profits being shared between NZART and the Branch - revamp
after Hastings 09.	 Refer to agenda item 3/12

[Discussion and Action of Agenda Item 3/12 makes this A/P Complete]

Action Points from Friday Council meet Hastings 09

970:12/15	ZL3ADF agreed to contact ZL1BBS regarding requirements on the
reply election envelope.				Ongoing

973:12/21	ZL4QS to write to IARU R 3 Secretariat and advise the NZART
delegation.						Complete		

Action Points from Monday Council meet Hastings 09

977:1/6(a)	ZL2KH consider requirements of combining WIA and NZART
Call book. 	

[Discussion and Action of Agenda Item 3/13 makes this A/P Complete]

978:1/6(b)	ZL2AMJ to liaise with the ALO to ensure updated information
can be made available for call signs on the web page.	

[Discussion and Action of Agenda Item 3/14 Removes this Action Point]

979:1/11	ZL4QS update on sponsorship for IARU Conference in Christchurch:

Ongoing

980:1/12	ZL1TGC update to Implementation of Entry Level License.

							Ongoing

983:1/19	ZL2HD to call a meeting of the MED liaison team and update
Council.						Complete				

3/6	Confirmation of New Members July 2009

Moved: ZL3TNT			Seconded:	ZL1TGC	Carried

3/7	Ratification of July 2009 Payments

Moved: ZL1	TGC		Seconded:	ZL1PK		

Discussion on provision of more information regarding OT Payment.

Following Discussion						Carried

3/8	Monthly Reports

a) FMTAG recommendations

Moved: ZL2HD			Seconded: ZL1TGC	Carried

b) QSL Bureau

Moved:  ZL3ADF			Seconded:	ZL2HD	Carried

c) Break In quarterly report

That the recommendations from the report be accepted

Moved: ZL1PK			Seconded:	ZL2AMJ			

After discussion						Carried

A/P - ZL2TDM to notify the Break-In Editor

	Strategic Plan

9 To organise and provide emergency and other communication services for
the authorities, and recreational organisations as required.
10
PROGRAMME

* To encourage public service involvement by members.
*
* To establish an Amateur Radio Emergency Communications group to provide
Civil Defence, Search and Rescue and other emergency communications in
times of local, national or international disaster.	
*
* To assist Government Departments, national Corporations and relief
agencies with emergency communications, as required.
*
* To provide a body of trained and skilled operators, suitably equipped.
*
* To provide appropriate assistance to recreational organisations
*
PLANS OF ACTION

* To appoint and support a National Director of AREC.
*
* To encourage and assist Branches in forming Sections, obtaining equipment
and training members. 
*
* To encourage development of the Repeater Service to assist in emergency
communications including the construction of STSP repeaters
*
* To encourage members generally in emergency preparedness in their station
and skills.  To provide appropriate support for other services and
recreational organisations.
*
ZL1TGC believes that we are meeting this part of the plan

3/10	Entry Level License proposal - ZL2AMJ

Lapsed through lack of seconder

	AREC RULES - ZL1UD

1) That NZART Council adopts the amended AREC Rules.

Moved: ZL1UD		Seconded:	ZL3TNT		Carried

2) That the new rules are placed in the back of any new copies printed
of the NZART Constitution and on the NZART Website

Moved: ZL1UD		Seconded:	ZL1TGC		Carried

3/12	Conference Guidelines - ZL1UD

That Council adopts the updated Conference Guidelines as distributed,
and that Conference Guidelines remains a living document.

Moved: ZL1UD		Seconded:	ZL1TGC		Carried

3/13	Combined Call book WIA/NZART - ZL1UD

That NZART does not proceed with the joint production of a NZART/WIA
printed call book and investigates the joint production of Call book
on CD-Rom. That NZART notifies the WIA of this decision. 

Moved: ZL1UD		Seconded: ZL3TNT		Carried

A/P ZL2KH to notify WIA

	Updated Call Sign list on NZART Web  - ZL2AMJ

That RSM be requested to:

1) accelerate the fixing of the problem in SMART as already frequently
reported,

2) and restore the downloadable .xls spreadsheet electronic call book
facility as was earlier available from Spectrum-on-Line, updated nightly,
and freely available to anyone.

ZL2AMJ removed this agenda item due to RSM discussion. Ref:  Monday 27
July e-mail to Council plus.

3/15 	VHF/UHF/SHF Draft Job Description - ZL1UD

Moved that this job description is accepted.

Moved: ZL1UD		Seconded: ZL2AMJ		Carried

3/16	ARX Job Description and Call sign policy - ZL2AMJ

Deferred until after 3/20

3/17	Repeater Licences - ZL2KH

I am keen to see the formation of a sub-group to:

(a)	Investigate the advisability of returning all repeater and beacon

licences from being held by NZART to being held by the individual branches

(b)	If there should be any exceptions to (a)

(c)	How this will be done

(d)	Set a final date for completion.

Motion: Moved ZL1PK - Lapsed through no seconder

3/18	2400 MHz Proposed Changes

It is understood that a group of amateurs is planning to request Council
to rearrange amateur usage in the 2400 MHz area to avoid interference
from the large number of other devices (e.g. cordless telephones,
Wireless LANs, etc) using this band.  It is not clear to me at this
time whether their plan is to request a change to allocations (ALO job)
or to the (FMTAG) band plan. 

It is recommended that Council:

* Note that they may receive a submission on this subject. 
*
A/P - ZL2HD - To take to FMTAG

3/19	E-Mail Motion Oceania Contest Funding

"That NZART"
1) Pay our share of the back amounts ($2677.97 divided by 2 = $1338.99 to
the NZ manager upon presentation of an invoice ASAP. The Contest organizing
committee would agree to having this paid off over several years if the
total amount during one year is an issue.
2) Send a letter to the WIA reminding them of their obligation and
requesting payment of the $1338.99. Contact with the WIA rep at the
Hastings meeting would be in order.
3) Thank the WIA for their generous offer of $500 per year for the contest
and send them a bill for the 2008 contest when it becomes available from
the NZ contest organizers.
4) Agree to fund costs in excess of the WIA donation of $500. The contest
costs run to around $700 yearly. NZART's funding would amount to around
$150 - $200 yearly to cover the balance of the expenses upon receipt of
an invoice from the NZ contest organizers.

Moved: ZL2AL                   	Seconded: ZL2AMJ		

Following discussion an amendment was put:

That Para 1 becomes the motion:

Moved: ZL2HD  		Seconded: ZL1TGC.		

New Motion

1) Pay our share of the back amounts ($2677.97 divided by 2 = $1338.99
to the NZ manager upon presentation of an invoice ASAP. The Contest
organizing committee would agree to having this paid off over several
years if the total amount during one year is an issue.

Following Discussion on the new Motion:

ZL3ADF - recorded against the motion

ZL1UD - recorded against the Motion

ZL1PK - recorded against the motion

Polling: 4 for motion and 3 against - Carried

Motion

That Council adopt Para 2 and 3.
2) Send a letter to the WIA reminding them of their obligation and
requesting payment of the $1338.99. Contact with the WIA rep at the
Hastings meeting would be in order.
3) Thank the WIA for their generous offer of $500 per year for the
contest and send them a bill for the 2008 contest when it becomes
available from the NZ contest organizers.
Moved: ZL1TGC		Seconder: 		No seconder - motion lapses

As this was decided at the Face to Face in Hastings, no motion is needed.

A/P Para 2 and 3 against ZL2AL

3/20	E-mail Motion, Special Event Callsign Guideline Policy - ZL2AL

That NZART adopt the Guidelines outlined in the attached documents for
issuing special callsigns.

 Moved: ZL2AL		Seconded: ZL2AMJ		

After discussion the guidelines was Carried.

3/16	ARX Job Description and Call sign policy - ZL2AMJ

Deferred until September meeting

3/21	Information Papers

3/22	Leave of Absence

ZL1PK for September, ZL1TGC for October

3/24	Branch 88 Constitution

That the amendments to the Branch 88 Constitution are accepted

Moved ZL1UD 	Seconded ZL1PK		Carried

3/23	General Business

ZL2HD proposed that the Agenda item (3/17) should not be dropped and he
is going to write a paper to present to Council regarding this.

A/P - ZL2HD to write paper regarding returning repeaters to Branches.

ZL2HD - A/P's from AGM to get actioned.

Meeting Closed at 2100

Tony Case - ZL1UD

Acting Minute Secretary.

Minutes - On Air Council Meeting 4 August 2009